E-9.1, r. 4 - Regulation respecting private educational institutions at the college level

Section 7 Disposition versions

2022-06-23

7. An institution shall keep a record for each student containing at least the following documents:

(1)  the student’s application for admission and any related documents, and a copy of the document issued by the institution confirming the student’s admission, if applicable;

(1.1)  the student’s application for enrollment and a copy of the document issued by the institution confirming the student’s enrollment;

(2)  his birth certificate and, in the case of a student who is not a Canadian citizen or a permanent resident within the meaning of the Immigration and Refugee Protection Act (S.C. 2001, c. 27), his certificate of citizenship;

(3)  proof of school attendance on the dates set in the budgetary rules established under section 84 of the Act respecting private education (chapter E-9.1), where applicable;

(4)  a copy of the student’s grades for each session during which the student is enrolled in a course in a program of studies to which the student was admitted;

(5)  a copy of the diploma or attestation awarded by the institution under the College Education Regulations (chapter C-29, r. 4);

(6)  proof of permanent residence, in the case of a student who is a permanent resident within the meaning of the Immigration and Refugee Protection Act;

(7)  the educational service contract entered into by the institution and the client;

(8)  proof of payment of the price fixed in the educational service contract in accordance with section 66 of the Act respecting private education, including any additional financial contribution provided for by the Act, as well as proof of payment of the charge referred to in section 67 of the Act, if applicable;

(9)  if applicable, proof of cancellation of the educational service contract and of return of the amounts to which the client is entitled under sections 72 and 73 of the Act respecting private education.

In the case of an institution dispensing educational services fully or partly accredited for purposes of subsidies under section 78 of the Act respecting private education, the record of a student who is not a Canadian citizen or a permanent resident must also contain one of the following documents, as applicable:

(1)  a copy of the Québec certificate of acceptance issued under section 3 of the Québec Immigration Regulation (chapter I-0.2.1, r. 3);

(2)  a copy of the study permit referred to in the Immigration and Refugee Protection Act;

(3)  proof of exemption from the obligation to hold the certificate or permit referred to in subparagraph 1 or 2 under a law applicable in Québec.

M.O. 93-09-01, s. 7; M.O. 98-10-13, s. 1; M.O. 2022-001, s. 1.

2012-09-01

7. An institution shall keep a record for each student containing at least the following documents:

(1)  applications for admission and enrollment and any related documents;

(2)  his birth certificate and, in the case of a student who is not a Canadian citizen or a permanent resident within the meaning of the Immigration and Refugee Protection Act (S.C. 2001, c. 27), his certificate of citizenship;

(3)  proof of school attendance on the dates set in the budgetary rules established under section 84 of the Act respecting private education (chapter E-9.1), where applicable;

(4)  the results obtained by the student in each course; and

(5)  a copy of the enrollment form or of the educational service contract entered into by the institution and the student or client.

M.O. 93-09-01, s. 7; M.O. 98-10-13, s. 1.